How to change template Header & Footer content for Page 2 and beyond:

To have different Header & Footer content for page 2 and beyond, the technique is pretty straight forward.  Just add enough placeholder content to generate page 2 and turn on the “Different First Page” checkbox.  Luckily, once you proceed to set different content for the  header and footers content of Page 1 and Page 2 and then, delete the placeholder content in the main body to get back to one total page of content, Word remembers the new Page 2 Header and Footer settings when the template  content reaches two page length or more.

The specific steps are as follows:

1.  Add enough dummy content to the body of the document so that Page 2 is created.  A quick way to do this is by typing in =rand(8,6) followed by hitting enter.  This creates 8 paragraphs of random text with 6 sentences in each paragraph.
2. Click into the Header.  Put a check-mark in the Different First Page checkbox.
3. Add the Header and Footer content  desired for Page 1. For example,  add company logo, company name, and address,
4. Add the Header and Footer content desired for Page 2.  For example,  add page numbers to the footer.
5. Delete the dummy placeholder text.
6. Do a quick test by adding dummy placeholder text back in to see if Word retains the knowledge of different Header and Footer content for Page 2 and beyond.

How to make template Page Margins different on Page 2 and subsequent pages:

The workaround to get a different top margin on Page 2 and beyond is pretty slick.  The top margin for Page 2 and subsequent pages will be controlled by the Margin settings set for the overall document on the Layout tab.  The top margin will be different on Page 1 by using the trick of adding a text box to Page 1 header.  This text box forces the body text to start lower on Page 1, thus in effect giving “the look” of a bigger top margin on Page 1.

Use these steps to accomplish this:

1. Complete the steps #1-5 in the previous section because it is important to have the setting of Different First Page turned on.
2. Change your document margins to what you want for Page 2 and beyond by the normal method of going to the Layout tab and clicking on the Margins button.  Select either a built-in set of margins or go to Custom Margins and set the particular ones you want.
3. Go to the Header of Page 1.  Add a Text box to the header that has a Wrap Text setting of “Top and Bottom”.  Set its width to around 8.5″.  Give the text box a height that makes it block enough of the upper region of the page so that the typing of the text in the body is exactly where you want the text for Page 1 to start.  Finish by making the text box hidden by removing its outline/border.  Choose a fill color of “No Fill” so any graphics behind it will be seen.

The end result is that you have sneakily used the text box to falsely create the look of a bigger top margin on Page 1.

Related Posts

Dynamic Mail Merge to Capture Excel Formatting

The post How to create a Word letterhead template with new page settings on Page 2 appeared first on Donna's Technology Resources.

The curators wanted to know if they could somehow  freeze  the size of table cells in Word.   Then subsequently , the image would  automatically adapt to fit the size of the table cell, basically to achieve the opposite behavior from the default setting in which the cell adapts to the size of the picture.

I presented  2 routes to take.  The choice of which depends on the specific need.  One way is to simply focus on locking cell width by following Method 1 below..  The other way is to go one step further and  lock both cell width and height  by following both Method 1 and 2 below.

METHOD 1:  Freeze cell width but still allow the row height to adjust as necessary for the entire table

Change the parameters of your table as follows:

1. Right-click on the table and choose Table Properties.
2. On the Tables tab, click on the Options
3. Remove the check mark for “Automatically resize to fit contents”.
4. Click OK and OK.

With this new table setting the insertion of a large picture is much more friendly because the column width is not changed.

One advantage of this approach is that if cells end up containing long lengths of text instead of a picture, the cells will continue to accommodate extra content by auto-adjusting the row height, as necessary.

METHOD 2:  Freeze both height and width of cells in targeted rows

Complete the steps above under Method 1 and then do the additional steps below to lock the row height of targeted rows:

1. Select the row or rows that will contain pictures.
2. Right-click on the selected rows and choose Table Properties.
3. On the Row tab, select the Specify Height check box, and type a specific height you want used for these particular rows that will contain graphics.
4. Using the Row Height drop-down list, choose Exactly.
5. Clear the Allow Row to Break Across Pages check box.
6. Click OK.

With these settings,  inserting a picture will not influence the cell width or cell height.  In this annotated screenshot, the row height is locked down at 1.5 inches.

One disadvantage of locking down row height is that  a cell is no longer friendly to a text passage that is bigger than the size of the table cell.  The text will be cut off when it is too lengthy to fit in the cell.  This issue can be seen in this screenshot below.

Recap

Whether you choose to do just Method 1 or both Method 1 and 2 is up to your particular situation.  Leave a comment below to let us know which approach you will use to adjust your table settings.

Related Post

Dynamic Mail Merge in Word to Capture Excel Formatting

The post How to Freeze a Table Cell in Word When Inserting a Picture appeared first on Donna's Technology Resources.

Show the desktop:   + D
Lock your computer or switch user:   + L
Launch Windows Explorer (to manage your files):    + E
Maximize the current window to full screen:   + down arrow
Restore the current window to its non-full size state:   + up arrow
Make the window go half screen to the right:    + right arrow
Make the window go half screen to the left:    + left arrow

For a more complete list see this Microsoft support document on Windows shortcut keys.

The post Use the Windows key to help manage open windows! appeared first on Donna's Technology Resources.

To avoid distortion when resizing an image always use the CORNER handles.  Avoid using the ones midway on the outer edges.

By default, some images you have in your projects will be proportionally locked and some won’t be.  But you do not even need to worry about making sure they are proportionally locked if you always use keys like SHIFT and/or CTRL when you drag from a corner handle:

• To maintain proportions, press and hold SHIFT while you drag the corner sizing handle.
• To keep the center in the same place, press and hold CTRL while you drag the sizing handle.
• To both maintain the proportions and keep the center in the same place, press and hold both CTRL and SHIFT while you drag the sizing handle.

How to lock the Aspect ratio or to check if it is locked:

If the lock aspect ratio is checked, an image cannot be distorted if you resize using a corner resize handle So if it is on, you are less likely to distort an image.  However keep in mind that even with the lock aspect ratio on, an image can be distorted if you resize using a resize handle midway on the outer edges.  Hence, the advise given in the previous section:

1. Go to the Picture Tools tab.
2. Click the dialog box launcher in the bottom right corner of the Size group (see Figure 2 pt. A).

   

3. In the Layout pane that appears, check the Lock aspect ratio check box (see Figure 3 pt. B).

How to resize an image to an exact height and width:

Often you know about how big you want an image to be.  If this is the case, then you can enter the exact size desired:

1. Go to the Picture Tools  tab.
2. In the Size group on the far right side, enter the new measurements into the Height and Width boxes (see Figure 2 pt. C).

How to reset a picture back to its original size and format use Reset Picture button:

If you have inadvertently distorted a picture, Reset Picture & Size can help you get that picture back to its original length to width ratio.

1. Go to the Picture Tools tab.
2. In the Adjust group,select the drop-down menu with Reset Picture (see Figure 2 pt. D) and choose one of the following:

• Reset Picture discards all the formatting changes made to the picture.
• Reset Picture & Size discards all the formatting changes and the image is restored to its original dimensions.

Good luck keeping with keeping your images the way you need them to look.

The post Resizing Images in Office without distorting (Word, Excel, and PowerPoint) appeared first on Donna's Technology Resources.